Exhibitor Housing
Fresh Summit exhibitors may begin making hotel reservations on April 30, 2008 – two weeks prior to the opening of general housing on May 14, 2008. Exhibitors will also receive priority on waiting lists for hotels that have already been reserved by sponsors.
Reservations
The link to the official housing web site will be made available on April 30, 2008.
Important Information Regarding Hotel Reservations
PMA has received several reports that a wholesaler has been contacting exhibitors to book hotel reservations in Orlando. While it is not illegal for a travel firm or booking agent to solicit potential customers, it can be difficult to determine the legitimacy of offers from these organizations. Those who opt for alternatives to the PMA negotiated rates may find themselves at risk. PMA cannot ensure the quality of any hotel outside the PMA block and will be unable to assist those who have booked rooms through someone other than the official housing provider. Additionally, shuttle service is only available to those in official PMA hotels. Please follow the reservation procedures provided by PMA to ensure you receive the room rate and service that PMA has secured for Fresh Summit exhibitors.
Confirmations
Confirmations will come from PMA’s housing office along with contact information. Be sure to check confirmations carefully and make any necessary changes immediately. Changes may be made online using the account number and password from your confirmation, faxed, or emailed to pma08housing@expovision.com
Cancellations and Changes
The deadline date for all initial name assignments for group room blocks of 10 or more rooms is August 21, 2008. All hotel rooms being held without a name after this date will be released. All cancellations, date and name changes must be made through the PMA Housing Office and must be received by September 22, 2008. After this date the PMA Housing Office will continue to process reservations and changes subject to hotel availability. Deposits are non-refundable after September 22, 2008.
After reconfirming your departure date at check-in, should you decide to leave early, you will not be refunded any monies. Failure to check-in on the scheduled date of arrival will result in forfeiture of deposit and cancellation of room for the remainder of the stay.