Accounts Receivable Specialist

Job Summary:

 The Accounts Receivable Specialist reviews and enters all receipts and processes bank deposits daily; creates and issues monthly invoices and maintains payment records.  This role also serves as resource to other staff with questions about payments received and outstanding invoices.  This role is expected to act with total honesty and integrity to ensure the security of members’ assets by organizing and reporting financial information in an accurate and timely manner.  The position provides support to PMA and CGT staff to ensure the efficient utilization of association resources.

What You’ll Do:

 Payments and invoicing (15%)
Responsible for maintaining computer records; distributes relevant paperwork to departments; serves as resource for staff with questions about payments and invoices; provides documentation for invoice and payment inquiries.  

Reconciliation (15%)
Reconciles several asset and liability accounts to their subsidiary ledgers, including employee receivables.

Membership and processing (15%)
Processes monthly PMA membership and CGT invoices, oversees the invoicing of outstanding receivables and forwards invoices to the distribution center for transmittal.  Creates, runs and proofs large annual invoicing projects on an ad hoc basis.

Credits, refunds and payments (15%)
Processes credit memos, refunds, and payment transfers.  Maintains aging of unpaid invoices.  Performs daily and monthly close transactions for A/R system (Personify) and reconciles accounts receivable and refund accounts on a monthly basis.

Payment posting (10%)
Responsible for receiving and posting payments, forwarding relevant paperwork to Member Services and depositing cash receipts daily.  Scans and indexes all receipts.
Journal management (20%)
Prepares daily journal entries for cash and check deposits, including Personify transaction import for general ledger posting.  Reconciles credit card payment deposits and runs and verifies quality control reports.

Other duties (10%)
Works with internal Information Technology partners to troubleshoot issues with systems (Personify and PayPal).  Assists the Accounts Payable Specialist (as a back-up role) for tracking travel advances, checking expense reports for accuracy and ensuring that staff are adhering to internal travel policies.
Assists with other tasks and duties for Fresh Summit as assigned as part of the Registration Team.

What You’ll Need:

  • High school diploma is required.
  • General and basic understanding of bookkeeping procedures needed.  A solid background in accounting is required.
  • A minimum of three years of general office experience is required.
  • A strong attention to detail, with solid organizational abilities and good communication skills are required.
  • Computer skills required: data entry, word processing, accounting software and advanced spreadsheet knowledge and abilities.  The ability to use a 10-key calculator, by touch, is needed.
No relocation or telework benefits available for this position.

Salary Range:  $40,000-$50,000


Human resources

Donna Moss

Human Resources Compliance Manager

+1 (302) 607-2121

Email Donna