Letter of Invitation Policy

Eligible Applicants

Individuals requesting a Letter of Invitation to a PMA event must be:

  • A member of the produce industry (applicants should be prepared to provide evidence of their participation in the industry).
  • Fully registered- including payment in full - for the PMA event for which they are requesting an invitation. Click here to register for Fresh Summit.
  • Individuals do not have to be a member of PMA to request a Letter of Invitation.

Purpose of Content of the Letter

Letters of Invitation to PMA events may be issued to validate the event. Such letters may be used to support an individual's request for company or governmental clearance to attend the event.

A Letter of Invitation issued by PMA will:
  • Be addressed directly to the individual requesting the invitation.
  • Include the name, date, and location of the PMA event.
  • Indicate the individual's responsibility for all expenses related to his/her participation in the PMA event (including registration, travel and accommodations).
  • Be signed by an authorized PMA representative.

Cancellations and Refunds

PMA will issue a full refund minus a US$75 processing fee for written requests and registrants' badge (if mailed) by October 4, 2019.  PMA will not issue refunds after October 4, 2019.

Requests for Letters of Invitation will be accepted until October 4, 2019. If you are unable to obtain a VISA or have any other travel related circumstances, the above event registration cancellation policy applies.

Delivery of Letter of Invitation

A Letter of Invitation may be delivered to the applicant by fax or by courier (FedEx), as requested by the applicant. If you wish to pay for your invitation to be sent via international FedEx, you must have your own account with this courier.

A copy of the letter may also be delivered to a U.S. Embassy or Visa-issuing agency, as requested by the applicant.

Approved requests will be processed within one week of receipt of a complete and qualified event registration form and Letter of Invitation Request.

Disclaimer: PMA reserves the right to decline any request for a Letter of Invitation.
PMA has no influence on an individual's application to a U.S. Embassy or other agency for a Visa to travel to the United States and is not responsible for the outcome of an individual's Visa application.

Please note: In the event that your Visa application is denied, PMA will issue a full registration refund minus a US$75 processing fee only if written, dated documentation from your Embassy stating registrant's name and Visa denial is provided to PMA by October 29, 2019 (within ten days of the conclusion of Fresh Summit).


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