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October 27-29, 2022

Orange County Convention Center
Orlando, Florida

Perishable Product Shipping & Handling

Shipping Perishable Product/Floral
  1. Perishable product shipments (or combinations perishable/booth material shipments) need to check in at the Marshalling Yard located at 1208 1st Ave Harvey, LA  70058. Shipments will be unloaded there and then brought to on-site cold storage. Review the exhibitor schedule for specific dates and times for move-in and move-out.  
    • Perishable product may NOT be sent to the advance warehouse 
    • Perishable product will be accepted direct to show site October 25 – 30. If you need to ship product to arrive before October 25, please make arrangements with the recommended produce supplier, Capitol City Produce. 
    • If you need assistance with domestic perishable product shipping, contact C.L. Services, Inc. 
    • If you need assistance with international shipping, contact Expo-Link Cargo. 
  2. Package/palletize perishable product separate from booth materials and include a bill of lading with a separate weight certificate to take advantage of 25% discount on material handling rates (listed below).
  3. Are you sending product to the caterer for food sampling preparation? DO NOT mix it with product that needs to go to your booth – additional labor charges will apply and the caterer may not be able to access it in time to create your recipe.  
  4. Provide your on-site booth contact with all shipment tracking information, as well as drivers’ cell phone number. 
Labeling and Shipment Packing Tips
  1. Label your refrigerated product with the appropriate color-coded refrigerated storage labels to indicate the day you want that product taken out of refrigerated storage for delivery to your booth.
    • Use the "do not refrigerate direct" label for product being sent directly to your booth.
    • Use the "refrigerated direct" or "frozen direct" label if you need refrigerated storage.
    • DO NOT use the refrigerated storage labels on any crated or boxed dry booth freight or on product being sent to caterer for booth sample preparation.
  2. Place labels directly on the product boxes and then shrink wrap. Be sure that the labels are clearly visible on each side of the pallet.
  3. NEVER mix booth freight and perishable product on the same skid.
Refrigerated / Frozen Storage
  1. Refrigerated/frozen product storage will be available between October 25 and noon on October 30.
  2. The below rates are for storage only. The minimum charge per day is for 10 cubic feet. Your invoice will be based on actual usage or minimum, whichever is greater. 
    • Shipments with color-coded product delivery labels: US$1.83 per cu. ft. per day* 
    • Additional receiving charges (storage handling): US$30.75 per shipment 
  3. Storage space may be limited. Twenty-four-hour watchman service will be provided. However, all goods are stored at your own risk.  
    • Neither GES nor the Produce Marketing Association will be liable for any injury, damage, loss, theft, or destruction, including but not by way of limitation, failures to ask, breach of contract, breach or warranty, water condensation, fires, floods, acts of God, or direct consequential, or incidental damages, not for loss of profit or loss due to failures to obtain or turn-over goods at any particular time or place whatsoever; however, such loss may be incurred. We are not liable for or chargeable with any loss of sales, income, resales, commissions. or brokerage, nor for any freight or demurrage. 

*Please note: The PMA show furniture package for 10ft x 10ft booths includes complimentary storage. The 10ft x 20ft package includes a discounted storage rate of US$1.25 per cu. ft. per day (25% off the listed storage rate). 

On-Site Perishable Product Delivery

All product delivery and pick-up between refrigerated storage and your booth is provided by GES at NO CHARGE for all exhibitors. 

  1. Check your email for a product arrival notification from GES. The notification will be sent to the contact you have provided to PMA.  
    • You may provide a different preferred e-mail address for notification by emailing GES or submitting this form. You may also contact the GES Servicenter to verify your shipment has been received. 
  2. All product will automatically be delivered - no forms required! Be sure to use the color-coded labels to show which day specific product is needed. 
  3. Communicate to your team the time frame in which your product will be delivered and picked up from your booth each morning (see below).  
  4. Upon delivery of product each morning, re-label all remaining product with either Trash, Food Bank, or the appropriate daily color coded labels for GES pickup (labels will be provided onsite). 

Thursday Product Delivery 

  • Use only the color-coded delivery labels to indicate when your product is needed - delivery forms are no longer required! 
  • Product deliveries will begin at 8:00 a.m. on Thursday for product that was received in the marshalling yard Wednesday or earlier. 
  • If your product arrives at the marshalling yard on Thursday, delivery will be delivered based on the timing of when your truck unloads. 
  • When you are ready, please schedule the pick-up of any remaining product to return to refrigerated storage at the GES Servicenter. 

Friday/Saturday Product Delivery 

  • Use only the color-coded delivery labels to indicate when your product is needed - delivery forms are no longer required. 
  • Product deliveries will begin at 6:00 a.m. each morning 
  • Product to be taken back to storage will be picked up from your booth starting at 8:00 a.m.
  • In order to open the show on time, product will be picked up promptly. Please be sure to arrive prior to these published pick-up times or you could be charged handling fees to have them brought back out. 
Importing Produce to the United States
Review the state and federal regulations to ensure compliance if you are importing produce, plants, or floral product into the United States. Apply for any necessary permits early as processing time may be significant.  

USDA Animal and Plant Health Inspection Service (APHIS) 
USDA APHIS Plant Protection and Quarantine (PPQ) regulates the importation of plants and plant products under the authority of the Plant Protection Act. PPQ maintains its import program to safeguard U.S. agriculture and natural resources from the risks associated with the entry, establishment, or spread of animal and plant pests and noxious weeds. 

You may be required to submit a permit application to the USDA for in order to import certain items, so please review this information early so that you have any necessary permits in advance of the show. For more details, please read this APHIS fact sheet: Importing Food and Agricultural Products into the United States

Food and Drug Administration 

All food importers involved in the manufacturing, processing, packaging, or distribution of food and beverage products must register with the U.S. Food & Drug Administration (FDA). If exhibitors are not registered, their goods may be held until they come into compliance with FDA regulations.  
 
Food facility registration helps the FDA to determine the location and source of a potential bioterrorism incident or an outbreak of food-borne illness and quickly notify facilities that may be affected. There is no cost to register or to make updates to your registration.
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Exhibitor Tips

Need product storage before the show or a local supplier for your product? Capitol City Produce is the recommended produce supplier.

Looking for a refrigerated display case for your booth?  Reserve your display cases early from Lowe Refrigeration. Don't forget to order electricity for the case.

Contact

Kyle McMillan

Kyle McMillan

Trade Show Manager

+1 (302) 607-2130

Email Kyle