Service Kit

Order Services

•What's Included in Booth
•Order services and decor
•Exhibitor Appointed Contractors

Order Booth Services >>

Product Sampling

•Serving samples
•Convention center catering
•Supplies available for purchase
•Serving alcohol in your booth

 Sampling in Your Booth>>

Exhibitor Set-Up

•Convention Center Information
•When Exhibitors Can Set Up
•What Exhibitors Can Set Up
•Floral Exhibitors Set Up
•Working with EACs
•Hanging Signs

Exhibitor Set Up >>

Perishable Product

•Step-by-step shipping guide
•Labeling and packing tips
•Refrigeration and delivery
•Importing produce

Shipping Perishable Items>>

Rules & Regulations

Mixed fruit and vegetables
•Booth Display Guidelines
•PMA Rules and Regulations
•Liability Insurance Needs
•Multi-Level Booth Information
•Fire Regulations
•Labor Regulations

Rules and Regulations>>

Booth Materials

shipping crates
•Shipping non-perishable items
•Dock to booth handling
•Advance Warehouse
•Shipping labels

Shipping Booth Materials>>

Frequently Asked Questions

How can I reserve my booth for 2017?

Applications are being accepted for the 2017 Fresh Summit Expo. Booths marked in blue on the 2017 floor plan are still available. 2016 exhibitors had the first opportunity to submit an application to select their 2017 booth.   Read the booth assignments and cancellation policy for more information. 

What are expo dates for 2017?

New for 2017 - the expo will take place on Friday, October 20 and Saturday, October 21, 2017.  Take a look at the exhibitor schedule for any additional changes to the set up schedule. 

How do I order items for my booth?

All order forms can be found on the approved vendors list.  PMA cannot guarantee service if you use other vendors. Place all orders by September 26, 2017 in order to take advantage of discount pricing.

What deadlines do I need to be aware of?

Save the exhibitor checklist to your desktop, so you have all of the key deadlines in one place.  You can also add these deadlines to your calendar.

Am I allowed to set up my own booth?

Louisiana is a "right-to-work" state. Only full-time employees of your company are allowed to set-up your booth. They must have identification and proof of full-time employment available on the show floor.  Otherwise, you can work with Global Experience Specialists (GES) or hire an exhibitor appointed contractor (they will need wristbands for show floor access)  to hire labor to install your booth. For more information, review the show site labor jurisdictions.

Who does what at Fresh Summit in New Orleans?

  • Furniture, booth displays, labor, refrigerated storage, carpet, cleaning,  material handling, rigging (i.e., hanging signs, truss etc.) and shipping are provided by the general service contractor, GES
  • Electricity, plumbing, air, gas, water, internet, phone and cable, and lighting are provided by the convention center. Electricity, plumbing and air come from the floor.  Internet comes from the ceiling on the show floor.
  • Booth catering is provided by Centerplate.

Review the approved vendor list for a full list of vendors and order forms.

Can I serve samples in my booth?

Yes, food and beverage sampling is encouraged.  On average, exhibitors hand out 500-700 samples per day (samples increase the closer you are to broadway). Food and/or beverage items used as traffic promoters (e.g. coffee, sodas, bottled waters) must be purchased from Centerplate. Review the product sampling and catering section for more information.

Can the convention center caterer help me prepare samples?

Absolutely! Kitchen facilities aren't available to exhibitors, so Centerplate is able to assist with kitchen prep and cooking.  They provide a full catering menu, as well as other supplies and equipment you might need.  If you would like their assistance, review the kitchen preparation guidelines.

Can I deliver my booth material/product using my own truck?

You are allowed to make deliveries in a personally owned vehicle.  Please check in at the Marshaling Yard before proceeding to the convention center.  Loads will be weighed on a scale at the exhibit hall dock and are subject to the material handling rates.  Exhibitors may also park and hand carry items into the exhibit hall (without the use of wheeled carts or dollies).

How can I track people visiting my booth?

You can go the old-fashioned route and collect business cards, or you can order badge scanners (lead retrieval equipment) from ExpoBadge.  ExpoBadge offers desktop, mobile, and mobile app solutions to collect leads during Fresh Summit.  If you are a first-time exhibitor, you'll also qualify for a 50% discount.  Just don't forget to follow up with your leads after the show!

Do you have a list of attendees?

We sure do!  All primary and secondary contacts for exhibiting companies can download an attendee list. Current registrants can also download and attendee list. Everyone wants to minimize the amount of email they receive these days, so please be courteous and only send emails out to people in your target market or key prospects. As we get closer to the show, you'll see more and more attendees appear on the list.

How can I interact with the media?

All exhibitors are encouraged to upload up to 5 press releases to the 2017 digital press room for the media to review. It's available through out the year. Download the press and media relations document for tips on coverage before, during, and after the show. We include information on receiving media lists, as well as how to use social media.  We recommend extending media invitations three to four weeks prior to Fresh Summit, as schedules fill up quickly.  Don't forget to reach out to food bloggers as well!

How can I reserve my booth for 2018?

2017 exhibitors have the first opportunity to submit an application to select their 2018 booth.  Applications will be available between June 26 and July 21, 2017.  Booth selection will take place after Fresh Summit via computer teleconference. 

New Expo Days: Friday - Saturday

Exhibitor Checklist

Use the Exhibitor Checklist to navigate by due date and add important dates to your calendar.

Quick Reference Guide

Use the Quick Reference Guide to see quick snapshots of each part of the exhibitor service kit.

Search Exhibitor Resources

 Search through exhibitor resources to find what you need!  Type what you are looking for into the search bar located at the top of any exhibitor page for results specific to exhibitors.  

Scroll to the top of this page to start searching.


Kyle McMillan

Kyle McMillan

Trade Show Manager

+1 (302) 607-2130

Email Kyle

Belinda Keota

Belinda Keota

Meeting & Tradeshow Manager

+1 (302) 607-2154

Email Belinda

Jamie Hillegas

Jamie Romano Hillegas

Director, Trade Shows

+1 (302) 607-2123

Email Jamie