Service Kit

Order Services

•Audio Visual 
•Badge Scanners
•Additional booth services

Order Booth Services >>

Product Sampling

•Serving samples
•Convention center catering
•Supplies available for purchase
•Serving alcohol in your booth

 Sampling in Your Booth>>

Exhibitor Set-Up

•Convention Center Information
•When Exhibitors Can Set Up
•What Exhibitors Can Set Up
•Floral Exhibitors Set Up
•Working with EACs
•Hanging Signs

Exhibitor Set Up >>

Perishable Product

•Step-by-step shipping guide
•Labeling and packing tips
•Refrigeration and delivery
•Importing produce

Shipping Perishable Items>>

Rules & Regulations

Mixed fruit and vegetables
•Booth Display Guidelines
•PMA Rules and Regulations
•Liability Insurance Needs
•Multi-Level Booth Information
•Fire Regulations
•Labor Regulations

Rules and Regulations>>

Booth Materials

shipping crates
•Shipping non-perishable items
•Dock to booth handling
•Advance Warehouse
•Shipping labels

Shipping Booth Materials>>

Frequently Asked Questions

How can I reserve my booth for 2018?

Applications are being accepted for the 2018 Fresh Summit Expo.  Booths marked in blue on the 2018 floor plan are still available.  2017 exhibitors had the first opportunity to submit an application to select their 2018 booth.  Read the booth assignments and cancellation policy for more information. 


What are the dates for 2018?

The expo will take place on Friday, October 19 and Saturday, October 20, 2018.  

New This Year: We have added a clean floor policy, which will go into effect at 9:00 p.m. on Wednesday, October 17.  We have extended the set up hours for Monday through Wednesday to accommodate this change.  Please review the exhibitor schedule for the new set up schedule.

 How do I order items for my booth?

All order forms are available on the list of approved vendors.  PMA cannot guarantee service if you use other vendors. Be sure to place your orders by September 24, 2018 in order to take advantage of discounted prices.

What deadlines do I need to be aware of?

Save the exhibitor checklist to your desktop, so you have all of the key deadlines in one place.  You can also add these deadlines to your calendar. 

Am I allowed to set up my own booth?

Florida is a "right to work" state.Only full-time employees of your company are allowed to set-up your booth. They must have identification and proof of full-time employment available on the show floor.  Otherwise, you can hire an exhibitor appointed contractor (they will need wristbands for show floor access) or work with Global Experience Specialists (GES)to hire labor to install your booth. For more information review the show site labor jurisdictions.

Who does what at Fresh Summit in Orlando?

  • Furniture, booth displays, labor, refrigerated storage, carpet, cleaning,  material handling, and shipping are provided by the general service contractor, GES
  • Electricity, plumbing, air, gas, water, cable, hanging signs/truss, and lighting are provided by the convention center.
  • Internet, phone, and networking are provided by Smart City.
  • Booth catering is provided by Centerplate.
  • Review the approved vendor list for a full list of vendors and order forms.

Can I serve samples in my booth?

Yes, food and beverage sampling is encouraged.  On average, exhibitors hand out 500-700 samples per day (samples increase the closer you are to broadway). Food and beverage samples are limited to 4 ounces each. Food and/or beverage items used as traffic promoters (e.g. coffee, sodas, bottled waters) must be purchased from Centerplate. All exhibitors serving samples must submit a sample authorization form.  If you are cooking in your booth, you will need to fill out this form for approval. Review the product sampling and catering section for more information.

Can the convention center caterer help me prepare samples?

Absolutely!  Kitchen facilities aren't available to exhibitors, so Centerplate is able to assist with kitchen prep and cooking.  They provide a full catering menus, as well as other supplies and equipment you might need.  If you would like their assistance, review the kitchen preparation guidelines.

Can I deliver my booth material/product using my own truck?

You are allowed to make deliveries in a personally owned vehicle.  Please check in with the Marshaling Yard.  Loads will be weighed on a scale at the exhibit hall dock and are subject to the material handling rates.  Exhibitors may also park in the OCCC West Concourse parking lots and hand carry items into the exhibit hall (without the use of wheeled cards or dollies).

How can I track people visiting my booth?

You can go the old-fashioned route and collect business cards, or you can order badge scanners (lead retrieval equipment) from ExpoBadge.  ExpoBadge offers desktop, mobile, and mobile app solutions to collect leads during Fresh Summit.  If you are a first-time exhibitor, you'll also qualify for a 50% discount.  Just don't forget to follow up with your leads after the show!

Do you have a list of attendees?

We sure do!  All primary and secondary contacts for exhibiting companies can download an attendee list. Current registrants can also download an attendee list. Everyone wants to minimize the amount of email they receive these days, so please be courteous and only send emails out to people in your target market or key prospects. As we get closer to the show, you'll see more and more attendees appear on the list.

How can I interact with the media?

All exhibitors are encouraged to upload up to 5 press releases to the digital press room for the media to review. Download the press and media relations document for tips on coverage before, during, and after the show.  We include information on receiving media lists, as well as how to using social media. We recommend extending media invitations three to four weeks prior to Fresh Summit, as schedules fill up quickly. Don't forget to reach out to food bloggers as well!

How can I reserve my booth for 2019?

2018 exhibitors have the first opportunity to submit an application to select their 2019 booth.  Applications will be available in July  and is due July 31, 2018  Booth selection will take place after Fresh Summit via computer teleconference. 

Exhibitor Checklist

Use the Exhibitor Checklist to navigate by due date and add important dates to your calendar.

Quick Reference Guide

Use the Quick Reference Guide to see quick snapshots of each part of the exhibitor service kit.

Search Exhibitor Resources

 Search through exhibitor resources to find what you need!  Type what you are looking for into the search bar located at the top of any exhibitor page for results specific to exhibitors.  

Scroll to the top of this page to start searching.


Kyle McMillan

Kyle McMillan

Trade Show Manager

+1 (302) 607-2130

Email Kyle

Belinda Keota

Belinda Harvey

Meeting Manager

+1 (302) 607-2154

Email Belinda

Jamie Hillegas

Jamie Romano Hillegas

Director, Trade Shows

+1 (302) 607-2123

Email Jamie