Foodservice Conference Exhibitor Shipping & Handling

Review this information BEFORE you package/ship your product to the show.

Determine when and where booth materials and product will be sent. Review the exhibitor schedule for specific dates and times for move-in and move-out. The expo is on Friday, July 26 so plan your shipment dates accordingly.

Use the chart below to determine the most economical way to have materials/perishable product delivered to your booth.

Freight Type	Dates Accepted	Handling Charges
Advance Warehouse	June 18 - July 18 8:00 a.m. - 4:30 p.m.	Booth Materials Only $95 per hundred weight* Shrink wrap/palletize all boxes secure with detailed labels View Label
Direct to Show-Site	July 24 - July 25 8:00 a.m. - 4:30 p.m. July 26 8:00 a.m. - 10:00 a.m.	Booth Materials: $98 per hundred weight* Small packages (under 45 lbs.): $40 per package (Tricord will deliver to booth) Shrink wrap/palletize all boxes safely with detailed labels View Label
Perishable Product (Direct to Show Site)	July 25 8:00 a.m. - 4:00 p.m. July 26 8:00 a.m. - 10:00 a.m.	Perishable Product: $75 per hundred weight* if packed separately from booth materials (includes delivery to/from cold storage to your booth) Shrink wrap/palletize all boxes safely with detailed labels View Label
Cartload Service	July 25 8:00 a.m. - 4:00 p.m. July 26 8:00 a.m. - 10:00 a.m.	One cartload: $65 Dock to Booth one way 8 pieces or less, under 200 lbs. One cartload per booth Label with booth number and exhibiting company name

^*100-pound minimum for all material handling charges

Once you determine how you are shipping, here are some tips and next steps for shipping:

Estimate what you will be shipping to the show. Review and submit the Material Handling form to Tricord. This is an estimate they require in advance; you will be billed for your actual weighted items upon arrival.
If you are sending products to the caterer for sample food preparation, make sure to package and label the catering product separately so it can go directly to the venue's catering receiving dock. DO NOT mix it with products that you need in your booth - additional labor charges will apply.
Use appropriate shipping labels for the type of product being shipped and any necessary storage.
Use your own shipping provider or have Tricord ship for you and receive discounted rates.
Provide your shipping carrier with the Delivery Map so they know exactly where your shipment needs to go. There are different drop-off locations at the conference center depending on your booth location.
Do not forget to plan for your outbound shipment as well. Complete the Outbound Shipping Form to receive outbound bills of lading at the close of the show. The expo ends on Friday; your outbound shipment will need to leave by Saturday.

Refrigerated Storage

If you need assistance with pre-show storage of perishable products or sourcing your product locally, please make plans directly with our recommended Produce Supplier. 
 
On-site refrigerated storage is available at no charge, compliments of Boskovich Farms, Inc. Reservation is not required. Review times for Perishable Product deliveries in advance. 

Product will be unloaded onsite, stored in cold storage trailers, and delivered to the exhibitor's booth on Friday, unless requested otherwise in advance.
 
Products left in the refrigerated trailer after 3:00 p.m. on Friday will be donated to the food bank unless alternate arrangements are made at the exhibitor service desk. 

Shipping Labels

Label every box in your shipment individually.  Sometimes pallets are broken down in the shipping or material handling process. If this happens, your boxes will still make it to the correct booth if you have all boxes labeled properly.

Booth Material Shipping Labels
- Advance Shipping Label 
  Booth materials can be received in advance between (June 18 - July 18). No perishable product. Booth materials will automatically be moved from the advance warehouse to your booth before the exhibitor move-in date.
- Direct to Show Label (non-perishable) 
  Use this label when shipping booth materials or products that do not require cold storage going directly to the expo between July 24-26.
Cold Storage Shipping Label

DO NOT send products directly to the venues. They do not have sufficient storage space to guarantee safe handling of your product. Use this label to ship perishable products that need to go directly into cold storage. Products should arrive July 25. Stored items will automatically be delivered Friday, July 26 morning, unless you notify the exhibitor services desk otherwise.

DO NOT send products for sampling that are meant for the caterer using this label.

Catering Shipping Labels 
If the catering company is preparing samples for your booth, they will send you a specific exhibitor catering label to use once your order has been placed. 
- Booths in Sierra Ballrooms:  Monterey Marriott - Eddie Guice 
- Booths in DeAnza Ballroom:  Portola Hotel – Megan Strandburg

DO NOT send products to be used by the caterer with other fresh products intended for your booth. Failure to separate the product will result in misdirected, misplaced or lost product. Neither IFPA (International Fresh Produce Association) show management, Tricord, nor the catering companies will be responsible for improperly labeled, shipped or misdirected product.